Document Storage in Cleveland, OH
Cleveland Document Storage Services
We can help maximize your Cleveland business’ efficiency through proper off-site document storage and retention plan monitoring.
Using an off-site document storage facility in Cleveland or transferring to digital can help free up space around the office while keeping your data safe.
Off-Site Document Storage Considerations
Cleveland Scanning will help you free up valuable office space and enhance the productivity of the employees who maintain your documents.
Access Control
Our secure, local document storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it an ideal solution for securing confidential files, personnel records, and important files related to your business.
Climate-Controlled Document Storage in Cleveland
We provide temperature and humidity-controlled storage. The storage area has a backup power source, ensuring that the temperature and humidity are maintained even during a power outage. Documents and items we provide storage for include:
Paper
Film
X-Rays
Microfilm
Discs
Magnetic Tapes
Legal Compliance in Ohio
Document retention policies, along with document storage programs, can help you decide which files to keep and for how long as well as deciding how to dispose of records after they are no longer needed.
Disaster Protection & Planning
Major catastrophes can destroy years of important business documents. At Cleveland Scanning, we provide services to prevent the destruction of your critical records by developing a document management plan for disasters and storing them at secure Ohio facilities.
Benefits of Professional Storage
Security – Climate controlled facilities are secure and monitored. Private documents are kept away from employees, in a secure facility.
Trust – Built trust with clients, customers, and employees when they know their personal information is being stored safely.
Peace of Mind – Put an end to worrying about storage space and security by choosing a professional San Antonio provider.
Efficiency – Stop sorting through old files and keep only your most frequently used documents at the office. Storage facilities can even scan documents to you as-needed.
Compliance – Protect documents in the best way possible and create a document retention schedule with your provider to better comply with local, state, and federal regulations.
Frequently Asked Questions
What is climate-controlled document storage, and why is it important?
Climate-controlled document storage refers to facilities equipped with temperature and humidity control to protect documents from environmental factors. This is crucial for preserving the integrity of sensitive documents, preventing deterioration, mold, and other damage caused by extreme temperature or humidity fluctuations.
How is the security of the document storage facility maintained?
Professional document storage facilities typically employ security measures such as surveillance cameras, access controls, and alarm systems. Monitored storage ensures that the environment is secure, and access is restricted to authorized personnel only.
How are documents organized within the storage facility, and how can they be retrieved when needed?
Document storage services often use systematic organization methods, including indexing, barcoding, or digital tracking systems. This facilitates easy retrieval when needed. Clients can request specific documents, and the storage facility will retrieve and deliver them promptly. We can even match you with a facility that will scan the documents to you securely
Find an Offsite Records Storage Facility Near You
Ready to clean up your office and move your files to an Ohio offsite records storage facility? Call us at (440) 385-5724 or fill out the form, and we will help you find the best solution for your document storage needs.
4807 Rockside Rd
Cleveland, OH 44131
Phone: (440) 385-5724
E-Mail: info@clevelandscanning.com